We fully understand that running an event can be very stressful. It is our objective to provide you with all the cooperation, technical assistance, labor services, and equipment you require while at the same time discharging our responsibilities to ensure adherence to OSHA safety requirements and the need to safeguard the assets of The Hilton, in the Walt Disney World Resort . We appreciate your business and promise you that we will do everything in our power to ensure the success of your event.
A. Exclusive Services Provided by Aerial Rigging
a. Anything attached to the hotel structure from a height of six (6) feet or more, must be affixed by Aerial.
b. We suspend truss, lighting, speakers, projection screens, monitors, projectors, plasma screens, speaker clusters, etc., from the ceilings.
c. The Hilton, in the Walt Disney World Resort has a permanent point installation which must be used to support all
d. There are CAD’s available from our website or the hotel’s website of the ballrooms that can be downloaded in any
format. These CAD’s show the location of all the permanent points.
e. We must review and approve all rigging plots in advance to ensure that they are safe, workable, and that they respect
the load limits of the building. We must receive these rigging plots at least fourteen (14) days in advance of an event.
f. We can rig the ballrooms to provide for a professional caliber performance or concert.
2. Chain Hoist Motors & Rigging Supplies
a. The chain hoist motor is the critical piece of equipment that lifts the truss and equipment attached thereto off the floor
and keeps the rig suspended at the ceilings.
b. As a result of safety and liability concerns Aerial exclusively provides all chain hoist motors and related gear, as we can
ensure that the chain hoists are certified and are in proper working order.
a. We will have in house, truss to handle all your needs including 12” box, 12” triangle, and 20.5” box (for lighting rigs)
in various lengths.
b. We will have in stock twenty-five (25) foot stars, diamonds, and triangles, which can provide the basis for dramatic
c. We also have ground support systems.
d. Why pay to ship truss and then to load and unload, when we have truss available on-site at market prices?
B.Preferred Services Provided by Aerial Rigging
a. We have Nineteen/Twenty (19-20) foot scissor lifts available for the ballrooms.
b. We also have available single man lifts.
c. Our prices for lifts are market prices and they are on-site for your convenience.
2. Performance Labor
a. We have available stagehands, lighting directors, lighting tech’s, sound directors, sound tech’s, equipment (forklift)
operators, carpenters, master electricians, electricians, spot operators, camera grips, and stage managers and
b. We also have available decorators, pipe and drape installers, booth installers, rug installers, forklift operators, etc., etc.
a. The hotel does not provide production staging (risers).
b. We provide staging from 24”-48” will be available.
c. Applications include the, layered staging, circular staging, runways, tech areas, etc.
d. We can also provide a circular, rotating deck that is 24’ in diameter.
4. Ground Support Roof Systems and Stages for indoor or outdoor events.
a. We have two complete roof system stages available-40’x30’ & 66’x46’.
5. Riser Seating
a. We can provide stadium seating for an unlimited number of spectators.
6. Poly-Tac Flame Retardant Adhesive Backed Polythene Carpet Protection
b.In order to protect the carpets of the ballrooms, the entire production working area must be covered during the install and dismantle phases of all productions.
c.Poly-Tac must be installed under all production stages prior to the installation of the risers.
d.Poly-Tac is flame retardant adhesive backed polythene carpet protection. The material is simple rolled out, brushed over with a soft brush. The film bonds to the carpet, protecting it from traffic. The material is merely lifted up and peels
clean leaving no residue.
e.Where production equipment is stored on hotel carpeting, these areas must also be protected with Poly-Tac.
C. Quotes, Estimates, and Deposits Required-
1. Aerial will submit a quote detailing our estimate of the cost of work to be performed & services to be
Clients must sign and return the quote together with a check for half of the amount of the estimate prior to any work
performed or services provided. There will be no exceptions made to this rule. The deposit is required even where
charges will be made to the client’s master account.