Exclusive In-House Rigging Contractor

Aerial Rigging, Inc, is the exclusive in-house rigging contractor for The San Diego Hilton Bayfront Resort.  Our primary obligation is to ensure that all rigging is carried out in a safe manner and that the assets of The San Diego Hilton Bayfront are protected.

We must approve all rigging plots to ensure that it respects the permanent point installation and that it does not exceed approved loads. We are responsible to supervise the installation and dismantling of all your equipment that requires rigging. We are responsible to the hotel to ensure that we respect the structural limitations of the ballrooms as established by their engineers and to safeguard all the hotel equipment and installations. Aerial will exclusively provide all necessary chain hoist motors and rigging supplies. All signs, banners and decorations must
be hung by Aerial.

Aerial will have available to The San Diego Hilton Bayfront Resort an individual who will be available to handle
small and/or last minute banner calls.

Aerial will charge a flat fee of $75 per banner, to install and remove, up to a maximum of five (5) banners,
that each measure 4’ x 10’ or less.

All banner calls in excess of five (5) banners will be quoted to the client based on the quantity and sizes of banners
needed to be hung.

We fully understand that running an event can be very stressful.  It is our objective to provide you with all the cooperation, technical assistance, labor services, and equipment you require while at the same time discharging our responsibilities to ensure adherence to OSHA safety requirements and the need to safeguard the assets of The San Diego Hilton Bayfront Resort. We appreciate your business and promise you that we will do everything in our power to ensure the success of your event.

A. Exclusive Services Provided by Aerial Rigging

1.Rigging Labor
a. Anything attached to the hotel structure from a height of six (6) feet or more, must be affixed by Aerial.
b. We suspend truss, lighting, speakers, projection screens, monitors, projectors, plasma screens, speaker clusters, etc.,        from the ceilings.
c. The Hilton, in the Walt Disney World Resort has a permanent point installation which must be used to support all
    rigging loads.
d. There are CAD’s available from our website or the hotel’s website of the ballrooms that can be downloaded in any
    format. These CAD’s show the location of all the permanent points.
e. We must review and approve all rigging plots in advance to ensure that they are safe, workable, and that they respect
    the load limits of the building. We must receive these rigging plots at least fourteen (14) days in advance of an event.
f.  We can rig the ballrooms to provide for a professional caliber performance or concert.

2. Chain Hoist Motors & Rigging Supplies
a. The chain hoist motor is the critical piece of equipment that lifts the truss and equipment attached thereto off the floor    
    and keeps the rig suspended at the ceilings.
b. As a result of safety and liability concerns Aerial exclusively provides all chain hoist motors and related gear, as we can   
    ensure that the chain hoists are certified and are in proper working order.

3. Truss
a. We will have in house, truss to handle all your needs including 12” box, 12” triangle, and 20.5” box (for lighting rigs)
    in various lengths.
b. We will have in stock twenty-five(25) foot stars, diamonds, and triangles, which can provide the basis for dramatic effects.
c. We also have ground support systems.
d. Why pay to ship truss and then to load and unload, when we have truss available on-site at market prices?

B.Preferred Services Provided by Aerial Rigging

1.Scissor Lifts
a. We have Nineteen/Twenty (19-20) foot scissor lifts available for the ballrooms.
b. We also have available single man lifts.
c. Our prices for lifts are market prices and they are on-site for your convenience.

2. Performance Labor
a. We have available stagehands, lighting directors, lighting tech’s, sound directors, sound tech’s, equipment (forklift)  
   operators, carpenters, master electricians, electricians, spot operators, camera grips, and stage managers and
b. We also have available decorators, pipe and drape installers, booth installers, rug installers, forklift operators, etc., etc.

3. Staging
a. The hotel does not provide production staging (risers).
b. We provide staging from 24”-48” will be available.
c. Applications include the, layered staging, circular staging, runways, tech areas, etc.
d. We can also provide a circular, rotating deck that is 24’ in diameter.

4. Ground Support Roof Systems and Stages for indoor or outdoor events.
a. We have two complete roof system stages available-40’x30’ & 66’x46’.

5. Riser Seating
a. We can provide stadium seating for an unlimited number of spectators.

6. Poly-Tac Flame Retardant Adhesive Backed Polythene Carpet Protection
   b.In order to protect the carpets of the ballrooms, the entire production working area must be covered during the install           and dismantle phases of all productions.
   c.Poly-Tac must be installed under all production stages prior to the installation of the risers.
   d.Poly-Tac is flame retardant adhesive backed polythene carpet protection. The material is simple rolled out, brushed        over with a soft brush. The film bonds to the carpet, protecting it from traffic. The material is merely lifted up and peels
      clean leaving no residue.
   e.Where production equipment is stored on hotel carpeting, these areas must also be protected with Poly-Tac.

C. Quotes, Estimates, and Deposits Required-

1. Aerial will submit a quote detailing our estimate of the cost of work to be performed & services to be provided.
   Clients must sign and return the quote together with a check for half of the amount of the estimate prior to any work
   performed or services provided. There will be no exceptions made to this rule. The deposit is required even where
   charges will be made to the client’s master account.

• All connections to the ceiling or supporting structure of The San Diego Hilton Bayfront Resort must be made by Aerial.
  
  
• No rigging is permitted from the air-wall tracks.
  
  
• A plot plan showing the rigging requirements and detailing the weights to be supported must be submitted 14 days prior to your event. Aerial will review this plan in order to determine whether it respects the load limits and permanent point installation of The San Diego Hilton Bayfront Resort.
  
  
• Any rigging modifications, additions, or deletions to the plot plan must be approved in advance by Aerial.
  The cost of any changes to an installation necessitated as a result of not having these changes approved in advance will be borne by the client.
  
  
• Equipment that has already been “flown” can be moved only by Aerial.
  
  
• All signs, banners, and decorations must be hung by Aerial whether in the Ballrooms, foyers, etc.
  
  
• Items attached to the ceilings must be a minimum of eight (8) feet above the floor.
  
  
• Climbing on equipment once equipment it has been “flown” is prohibited.
  
  
• Any equipment to be added to a hung rig must be installed by Aerial.
  
  
• The per point load limit in the Ballrooms is 1000 lbs.
  
  
• All equipment and materials flown must pass A.N.T.S.E. and ESTA standard guidelines.
  
  
• All truss used must be manufactured by accredited manufacturer who can provide engineered drawings of the truss upon request. Aerial Rigging reserves the right to deem equipment unsuitable for hanging if engineered drawings cannot be provided upon request.
  
  
• Any articulating/dynamic (i.e. moving) show or performance element must have an arrester device.
  
  
• A scale will be used to establish that the actual weight of the equipment agrees with the estimated weights submitted. We will also use load cells to verify the total weight of the rig.
  
  
• A steel “safety” is required for each individual item suspended from the ceiling, any supporting structure or truss.
  
  
• All electric cables and connections must be UL rated for the amperage capacity required for safe operation and must conform to all local codes.
  
  
• All material used must be non-flammable and must conform to the fire regulations of the Fire Marshall.
  
  
• Aerial will make all connections to the ceilings and assist your staff in attaching connections to the truss and equipment.
  
  
• Banner placement, outside of ballrooms and/or meeting rooms, must be approved in advance through your CSM.